Case Study System Analysis & Role of Analyst

Question: Discuss and describe the role of analyst1. Describe the role of a systems analyst, then demonstrate your understanding, by providing examples of that role in the context of the workplace situation in your source?Discuss and describe system analysis2. Define what systems analysis is, demonstrating your understanding by using specific examples from the case study to illustrate the points you are making? Answers: Introduction In present scenario, the business market is highly competitive and also it is becoming very complicated day-by-day to exist in the industry. The business organizations need to modernize with advance information technology. Information system is very important for the modernization of the organization (Ardagna, 2012). Many organizations have already started to adopt advance information system. It makes easy to solve the various organizational problem and it helps in adding competitive advantages (Braverman, 2008). It is observed that organizations have obtained benefits in terms of productivity and profitability by adopting new information technology. 1. Role of Analyst The role of Analyst is to solve the various problems of the organization for continuing the operation smoothly (Grady, 2006). System analyst possesses certain qualities such as Analytical ability, technically sound, managerial skill and interpersonal skill. System analyst identifies the requirement of the business organization through collecting information in various ways. The collection of information may be based on computer or using manual system. This is the very important step because large decisions of the organization are taken on the basis of collected information. System analyst coordinates with various persons associated with the use of system such as end users, programmers and managers. System analyst performs the following activities: i) Identification of Need The first act is performed by system analyst to recognize the need of the audience. He applies several methods for recognizing the requirement such conducting face to face interaction, observation and conducting survey with a specific questionnaire, etc. ii) Prioritizing Needs The users of an organization are in high number. The needs are not same to all users. Each user may require retrieving the dissimilar information. It may not be possible to fulfill the requirements of all for some restriction of computing capacity. It is required to include some tasks and that tasks should be updated according requirement changes even there is better capacity of computer. To overcome such situation, analyst gives priority to the all requirement of different users and conducts discussion (both formal and informal). iii) Continuous interaction to gather opinions Development of new system is started after recognizing all the needs and gathering of useful information. During the development stage, the analyst continuously takes update from the users and consults with them to acquire the opinions of them. iv) Evaluation Analyst evaluates the system continuously and modifies for making better and user friendly. v) Problem Solving Alternative solutions are provided by the analyst for overcoming the future problems. Alternative solutions are helpful to managers for operating the business. Such as for controlling the stock in a retail store, the system analyst is asked to computerize the entire operation. Before developing the system, he tries to find out the need of the stock operation and collects the data regarding orders of purchase, invoices, etc. After recognizing the need and collecting of information, he develops the computerized system. 2. System Analysis System analysis is the procedure of gathering meaningful data, understanding the processed included, identification of problems and finding out of better solution for the improvement of function (Kim, 2012). In business organization, system analysis includes studying the function of business, collecting of all operational data, drawing the flow of information, finding out of weak areas and providing the better solutions to overcome the weakness of system (Somasundaram Shrivastava, 2009). System analysis helps to develop new advanced system considering the requirements of users and helps in future growth of the organization overcoming the constraints. System has impact on every functional area of the organization and all the levels of organization. It integrates the all the function of the organization to collect, process and retrieve the information for solving the problem in decision making process. Various alternative solution are designed for supporting the decision making proces s. The selection of best solution can contribute better benefits with lower risk. System analysis also helps to modify the system over the time. As the case of retail sector, there is presently no computerized system. If the sales decrease, it will be difficult to find out the problem. It can be overcome through integration of entire system of the organization. It can possible with computerizing the whole organizational operation. The specific information can be accessed by the user if the analyst develops the software in such way. Personnel of stockroom are also need to access the information regarding the business and stock level. There are also various operational departments in retail organization. So, the users of information are of different kinds. Design should be integrated the all operational departments. Data should be stored in structured way as the users can access it according to their requirements. References Ardagna, C. (2012). Business system management and engineering. Berlin: Springer. Braverman, M. (2008). Program evaluation in a complex organizational system. San Francisco: Jossey-Bass. Walle, B., Turoff, M., Hiltz, S. (2010). Information systems for emergency management. Armonk, NY: M.E. Sharpe. Somasundaram, G., Shrivastava, A. (2009). Information storage and management. Indianapolis, Ind.: Wiley Pub. Kim, H. (2012). Advances in technology and management. Berlin: Springer. Grady, J. (2006). System requirements analysis. Amsterdam: Elsevier Academic Press.